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AI

AI Prompt: Generate Meeting Summaries from Transcripts

- 31.05.26 - ErcanOPAK

📝 Never Write Meeting Notes Again

Hours of meeting recordings. Who said what? What was decided? AI turns transcripts into actionable summaries.

📝 The Prompt

Generate a concise meeting summary from this transcript:

[Paste meeting transcript here]

Include:
1. One-sentence overview of the meeting purpose
2. Key decisions made (bullet points)
3. Action items with owners (who does what by when)
4. Open questions that need follow-up
5. Topics discussed but not resolved
6. Main blockers or risks identified

Format as markdown with clear headings.
Keep total length under 500 words.
Highlight urgent action items with 🚨.

✅ Example Output

# Weekly Product Sync - Jan 15, 2024

## Overview
Team reviewed Q1 roadmap priorities and resolved timeline conflicts between frontend and backend teams.

## Key Decisions
- ✅ Launch date confirmed for March 15
- ✅ Feature X will be moved to Q2
- ✅ Use Auth0 instead of building custom auth

## Action Items
- 🚨 **John (by Jan 18)**: Update roadmap document with new dates
- **Sarah (by Jan 20)**: Share Auth0 pricing comparison
- **Mike (by Jan 17)**: Break down Feature X tasks for Q2

## Open Questions
- What's the budget for Auth0? (needs finance approval)
- Can we hire an extra QA for January?

## Blockers
- Design team resource shortage (need 2 more designers)

💡 Pro Tips

  • Clean transcript first (remove filler words, false starts)
  • Specify meeting type (standup, retrospective, planning)
  • Ask for sentiment analysis (who disagreed? tension?)
  • Request time allocation (how long on each topic)

“1-hour meeting, 5 pages transcript. AI gave me 200-word summary in 30 seconds. Action items were perfectly extracted. Sent to team immediately. Saved 30 minutes of manual note-taking.”

— Product Manager

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